Author Guidelines

 

I. BEFORE SUBMISSION

HCMCOU Journal of Science - Advances in Computational Structures (hereinafter referred to as the Journal) would like to sincerely thank all authors for choosing and submitting their manuscripts to the Journal. To ensure the interests of the authors, please kindly check all the following points before your submission: 

  1. Authors ensure that the manuscripts submitted to the Journal must be original and not published or submitted for publication elsewhere (in the form of abstract only or full text; in printed or online version). The manuscript will also not be allowed to submit anywhere else until receiving a final decision from the Journal (rejected for publication).

  2. Authors ensure that all manuscripts must comply with the Journal’s Aims and Scope.

  3. All the manuscripts must comply with the Publishing Regulations of the Journal. The Journal encourages the authors to closely refer to the Article Template provided by the Journal. Authors should number the lines to facilitate the process of reviewing and editing. In the case that the manuscripts contain large volumes of additional (supplementary) data and other material (lengthy appendixes), the articles will not be selected for printed publication (articles might be published online only).

  4. The author commits to asserting that the submitted article is entirely their original work and has not been previously published or is currently under consideration for publication elsewhere.

  5. The author bears the responsibility of presenting research results in a clear and honest manner, without resorting to fabrication, falsification, or inappropriate use of data.

  6. The specific contributions of each member within the author collective are outlined in the author status policy.

  7. The author takes responsibility for ensuring that the manuscript does not include defamatory statements, does not infringe upon the privacy rights of others, and does not contain materials or content that may cause harm to individuals.

  8. Cover letter is an obligatory requirement, attached with the manuscript, including all the following information: 

    • The discernible reason why the work deserves the visibility of publication (an advance in understanding to influence thinking in the field);

    • Author information (group of authors);

    • The potential conflicts of interest;

    • Proposal of an appropriate reviewer.

  9. All manuscripts must adhere to the Journal’s Policies; 

    • Submission Policy: 

      • All manuscripts are submitted via the online system of the Journal.

      • Authorship criteria: To establish an individual's authorship status, each author should have participated sufficiently in the work to take public responsibility for the content. Authorship credit should be based on substantial contribution to conception and design, execution, or analysis and interpretation of data. All authors should be involved in drafting the article or revising it critically for important intellectual content and must have read and approved the final version of the manuscript. It is important to note that an individual must satisfy all three authorship criteria as the guideline of the Journal to qualify as an author of a scientific article.

      • Roles of Authors: Authors submitting manuscripts to the Journal are required to clearly define the roles of the primary author, co-authors, and the corresponding author.

      • Authorship: Authors have the copyright under Vietnam Intellectual Property Law and international law (VBHN - Intellectual Property Law (2019)

      • Contributorship: The Journal mandates that authors explicitly outline who has contributed what to the planning, conduct and reporting of the work described in the article in the acknowledgments statement.

      • AI use: The Journal is committed to evaluating and articulating the principles and guidelines necessary to ensure transparency in AI deployment. Our aim is to offer comprehensive insights into the AI technology employed, the rationale behind its utilization, and how authors assess the outcomes of AI in their work.

      • Commercial rights: Upon publication in the Journal, the author and co-authors are required to acknowledge that the copyright of the article is vested in the Journal itself. It is imperative to note that authors and co-authors are prohibited from selling their published articles from the Journal to any other publisher or third party for commercial gain. This stipulation ensures the integrity of the Journal's intellectual property and maintains the exclusive rights to the content.

      • Conflicts of Authorship: Authors maintain copyright rights in accordance with Vietnam's Intellectual Property Law and the copyright regulations of international organizations to which the Journal subscribes. If an author wishes to republish an article that has undergone review, editing, or publication by the Journal in another publication, they must seek permission from the Journal. The arrangement of authors listed on the manuscript is to be determined through consensus among the authors. Any addition, deletion, or change in the order of author names must receive approval from all members of the author group. This change should be communicated to the Journal before approval. The Journal regards the alteration of an individual's name or information without their explicit consent as a violation of publishing ethics. 

    • Ethical Policy: all manuscripts will be checked for plagiarism and research duplication. The author is responsible for the content of the article and the use of documents, data, figures, etc. Potential conflicts of interest need to be disclosed, including ethical standards and intellectual property conflicts, the author’s roles & interests, and journal policies.

    • Review Policy: The Journal implements a double-blind peer-review process. Authors are strictly required to keep confidential all details of the editorial and peer review process on submitted manuscripts. If required, the authors must publicly support the provision of research data to review and/or improve the manuscript’s quality.

    • Editorial and Publication Policy: the authors need to willingly coordinate with the editors to improve the quality of the manuscript based on the requirements of the reviewers/editors. In replying to the reviewers’ comments, the authors are advised to use language that would not cause offense when their manuscripts is shown as having some weaknesses. After acceptance, the corresponding author is responsible for the accuracy of all content in the manuscript, including authors’ information. Once published, the corresponding author is a direct contact for all matters related to the published article.

  10. No submission and publication fees are required.

  11. Open access to all published articles (English - Vietnamese).

  12. Readers and authors can order reprints by contacting the Journal Office.

 

II. WEBSITE USAGE

1. ACCOUNT REGISTRATION

Readers could have free access (read and download without any limits) to all the published articles regardless of whether they register with the Journal or not. Only the ones who proceed to submit their manuscript must create an account. The authors are entirely responsible for their account creation and the confidentiality of account information.

To register for an account, please fill out the following form with your personal information on the button Register on the upper right-hand side of the website, or here.

author-signup

Please click the Register button at the bottom of the page to complete your registration with the Journal.

The corresponding author will use the registered username and password for all interactions with the Journal. The author is entirely responsible for the security of the account.

If you get an error, read and follow the log.

 

After finishing all the registration process, you will navigate to the page below.

2. ACCOUNT MODIFICATION

User can modify the information by click in the Edit Profile bellow user icon in top-right of website.

 

User can set the information, change password, roles (include reader, author, reviewer), receive notifications,... here.

3. SUBMISSION

After logging into the system, you will be redirected to the author's queue. If your manuscript and figures are ready to submit according to the manuscript formatting guidelines and requirements below, please proceed directly to the online submission system.

Step 1:
At submission, by checking off all the conditions in the Submission Requirements, the author indicates that this submission is ready to be considered by the Journal. (The author may leave a Comments for the Editor  (Cover letter) about issues related to the article). Finally, click the button Save and Continue.

Step 2:
The author uploads the file from the computer to the Journal's web site through the button Add File or Upload File:

The author can upload 02 type include: Article Text (require) and Others (like Supplementary Files). Remember choose file type after upload. If upload success, website will show the UI below.

Step 3:
To Enter Metadata, please use the designated form and follow the instructions.

Please Note:

  • The author order list in the metadata will be shown on the published article.
  • The authors are responsible for identifying the corresponding author who directly contacts the Journal to discuss any submission, modification, editing, and publication concerns.

Step 4:
The author can review and adjust the information provided. If everything is correct, click Finish Submission.

Step 5:
Finally, the website will display Submission Complete. This means our website has received your submission. 

4. WORKFLOW

In homepage, the author can click to Dashboard  below the username to access Submission Queue.

The website will display all submission with status of them here. Click View  to get details of submission.

The author can get details of current stage: Submission, Review, Copyediting, Production.

Every stage have two section: Files and Discussions. The author can communicate with Editor through comment on Discussion. 

If the discussion have new comment, all participants of discussion will receive an announcement through email and the announcement system.

5. REVISION

If the submitted manuscript does not meet the Journal’s scope and rules, the author will be requested by email to revise the manuscript and resubmit it as a new one).

Once the reviewers finish their job, the author will receive an email from the editor regarding the content editing based on the reviewers and editors’ opinions.

The author can go to dashboard, view details the submission.

The submission now in Review Stage, the author must modify the article follow reviewer's attachments then upload Revision File to the website.

When the revision file has been uploaded successfully, the website will display as shown below.

After completing the review process, the manuscript will move into the Copyediting stage. When the author receives a notification email from the Journal, please go to the submission to check, revise, and feedback to the editor through Discussion; the author will also receive an email for final checking/ proofreading before publishing.