Archiving and Digital Preservation Policy

1. Purpose

This policy establishes Ho Chi Minh City Open University Journal of Science (HCMCOUJS) commitment to ensuring long-term access, preservation, discoverability and integrity of published scholarly content.

2. Materials Covered

HCMCOUJS may preserve:

  • published articles;
  • metadata;
  • DOI records;
  • supplementary materials;
  • correction notices;
  • retraction notices;
  • editorial notes;
  • expressions of concern;
  • issue files;
  • journal policies;
  • author guidelines.

3. Version of Record

The published Version of Record is the authoritative version for citation, indexing, archiving and long-term preservation.

The current HCMCOUJS ethics policy also identifies the Published Version of Record as the official scholarly record and the sole version to be cited when handling post-publication matters.

4. Preservation Mechanisms

HCMCOUJS may use:

  • OJS archive;
  • institutional repository;
  • DOI and metadata registration;
  • backup systems;
  • LOCKSS/CLOCKSS or equivalent preservation systems where available;
  • national or institutional digital preservation infrastructure;
  • indexing and abstracting services.

5. Integrity of Archived Content

Archived content must preserve:

  • article title;
  • authorship;
  • DOI;
  • publication date;
  • volume/issue/page or article number;
  • license information;
  • correction/retraction status;
  • metadata history where applicable.

6. Preservation of Notices

Correction, erratum, corrigendum, expression of concern, editorial note and retraction notices must remain accessible and linked to the original article.

7. Related Policies

This policy shall be applied together with:

Policy Information

Item

Content

Policy Owner

HCMCOUJS Editorial Council

Approved by

Editor-in-Chief and HCMCOUJS Editorial Council

Version

3.0

Effective Date

May 2026

Review Cycle

Annual